Indigo Crow Gallery Hire Agreement

This is provided on the website for information. On acceptance of your application to hire the gallery, we will send you the agreement to be signed and returned to us.

INDIGO CROW GALLERY HIRE AGREEMENT

On this day …………………………., Indigo Crow Limited (hereafter known as Indigo Crow)

and ………………………………………, the Hirer, enter into the following agreement:

Purpose of the agreement

The Hirer agrees to hire the gallery room (hereafter known as the Gallery) at Indigo Crow Gallery for the purpose of an exhibition and sale of works of art.

No alternative use is permitted, unless agreed in writing with Indigo Crow.

2. Term of Hire

The term of hire of the Gallery is …… days, being:

Installation on ……………… Commencement of exhibition: …………………….

Final day of exhibition: ………………………

All unsold artworks and display items belonging to the Hirer must be cleared and removed between 4pm and 6pm on the Final day of the exhibition.

The Gallery is open to the public Tuesday to Sunday from 10am until 4pm daily. Bank holiday Monday openings can be by arrangement with Indigo Crow.

3. Installation

Installation will be on …………….

The timing of this is to be agreed with Indigo Crow prior to that day. The Indigo Crow gallery management team will be on hand to assist with installation.

Works must be hung using the Gallery hanging system unless otherwise agreed with Indigo Crow.

Indigo Crow does not permit works to be screwed or attached with adhesive to any of the walls.

Plinths are available. Please ask your Indigo Crow contact for information of what is available.

4. Dismantling of the exhibition

This will occur the final day of the exhibition between 4pm and 6pm. The Hirer is responsible for removing all unsold works belonging to them, including any display items belonging to them. All Hirer’s items must be removed from the Gallery by 6pm on the final day of the exhibition, unless prior written approval is obtained from Indigo Crow. All Gallery fixtures and fittings are to remain in the Gallery. All damage to the Gallery must be immediately reported to Indigo Crow, documented then paid for by the Hirer within 30 days of close of exhibition.

5. Gallery Opening Hours

The Gallery is open between the hours of 10.00 am and 4.00 pm Tuesday to Sunday.

The Gallery is manned by members of the managing cooperative of Indigo Crow during the Gallery opening hours. If the Hirer requires a private view (and they are firmly encouraged to do so), this can take place outside those hours, on agreement with Indigo Crow prior to the event. The Hirer is expected to be in attendance during the private view. Indigo Crow staff will be on hand to assist with setting up and clearing down of the private view, and sales and enquiries made during that time.

6. Publicity

The Hirer is expected to promote their own exhibition. Indigo Crow will help with promotion through the following activities:

Publication on the Indigo Crow website
Publication in the Indigo Crow newsletter
Promoting your exhibition on the Indigo Crow social media channels
A poster (A3 size) to be displayed in the Gallery window prior to and during the exhibition
Advice and guidance to the Hirer on how to manage your own promotion

For these promotional activities to occur, Indigo Crow requires from the artist:

Title of the exhibition
A short biography of the artist and description of the exhibition. Image of the artist(s) is also helpful.
At least 4 high resolution images of the artist’s works

Indigo Crow needs to receive these at least 8 weeks prior to the start of the exhibition.

The Hirer must give permission to Indigo Crow for images of their work to be used by Indigo Crow for publicity and archival purposes.

7. Hire Cost and Commission

The hire cost for the Gallery is £150 per week.

Indigo Crow will charge a commission of 30% on all artworks sold from the Gallery.

8. Payment for Gallery

Once the hire dates are agreed, an invoice will be provided to the Hirer for a non-refundable deposit of 100% of the Gallery hire cost, payable by the Hirer to Indigo Crow.

The deposit and this signed agreement must be received within seven days of receiving the invoice. The proposed dates for the exhibition will not be secured until this payment has been received by Indigo Crow.

9. Payment to the Hirer for sold work

Payment for sale of work will be taken by Indigo Crow acting as agent for the Hirer. Indigo Crow will pay the Hirer for all work sold during the contracted exhibition period, minus 30% commission within 14 working days of the end of the exhibition. The Hirer must provide Indigo Crow with their banking details so this payment can be made by bank transfer.

10. Insurance

The Hirer is responsible for insuring the work they are consigning to the Gallery for exhibition during the dates in this agreement. The Hirer is also responsible for delivery and collection of their artwork.

Indigo Crow cannot accept responsibility for any loss or damage whatsoever.

11. The Artwork for Exhibition

All artwork installed for exhibition by the Hirer must be clearly labelled to include price, artist’s name, title of work, medium – using the label proforma supplied by Indigo Crow. 2D work should be strung ready for hanging.

All artworks must arrive at Indigo Crow ready for installation, and suitably framed.

Indigo Crow reserves the right to refuse to hang an artwork if it is deemed of unsuitable quality.

Work is sold ‘as seen’ and any queries or complaints by a purchaser will be directed to the Hirer for resolution.

12. Agreement

The Hirer and Indigo Crow agree to the terms listed above.

THE HIRER

Hirer signature ………………………………………….…….……….. Date: …………………..

Hirer Name (printed) ………………………………………………………………………………….

Address: ………………………………………………..……………………………………………

………………………………………………………………..……………………………………..

Email: ………………………………………………………Mobile phone: …………………………

Hirer’s website address: …………………………………………………………………………….

Hirer’s Social Media profiles:

Instagram: Facebook:

X: Other:

INDIGO CROW

Indigo Crow Representative …………………………….…………….. Date: ………………..

Indigo Crow Representative (Name): ……………………………………………………………